Please enable JavaScript to view this site.

Navigation: How To Articles > How to use the Win2PDF Desktop App > How to Mail a PDF

Configure Win2PDF Mail for Gmail

Scroll Prev Top Next More

To configure Win2PDF to send using Google Gmail, first open the "Configure Mail" from the Win2PDF Desktop file menu.

Win2PDF Configure Mail

Win2PDF Configure Mail


You can also open "Configure Win2PDF Mail" from the Windows start menu under the "Win2PDF" program group. The following Window is displayed:


Configure GMail Mail Provider

Configure GMail Mail Provider


Select "Use Mail Provider" and select "Gmail". Fill in the "Email Address (From:)" and "User Name" fields with your Gmail address. If you have 2 factor verification enabled on your Gmail account (recommended), follow these steps to create an App Password.


Go to your Google Account.

1.Select Security.

2.Under "Signing in to Google," select App Passwords. You may need to sign in. If you don’t have this option, it might be because:

o2-Step Verification is not set up for your account.

o2-Step Verification is only set up for security keys.

oYour account is through work, school, or other organization.

oYou turned on Advanced Protection.

3.At the bottom, choose "Select app" and choose "Other (Custom Name)". Type "Win2PDF Mail" and then click "Generate".

4.Follow the instructions to enter the App Password. The App Password is the 16-character code in the yellow bar on your device.

5.Copy the 16-character code or write it down.

6.Paste or enter the 16 character code into the Win2PDF Mail Settings "Password" field.

7.Click OK.

Note: You’ll only have to enter an App Password once, so don’t worry about memorizing it. You can generate a new App Password if you need to reconfigure Win2PDF Mail.


If you don't have 2 factor verification enabled, just enter your Gmail password in the "Password" field. If you get a password error, you may need to turn on "Allow less secure app access".


The Win2PDF Desktop "Send Mail" and the Win2PDF "Send File" features will display the following window when you send a PDF:


Win2PDF Compose Mail

Win2PDF Compose Mail


When you click "Send", the email will be sent using the Gmail server.