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Navigation: How To Articles > How to Automate Win2PDF with Microsoft Power Automate Desktop > Win2PDF Power Automate Desktop Example Flows

How To Convert Excel Documents To PDF Using Power Automate Desktop

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The following flow shows how to convert a folder of Microsoft Excel .XLSX files to PDF using the Win2PDF printer. The PDF files are saved in the same location as the .XLSX files, but with a .PDF extension.

 

power-automate-desktop-word-to-pdf-flow

 

To use this "flow", copy the following into a new Power Automate Desktop flow:

 

# This flow converts a folder of Microsoft Excel .XLSX files to PDF using the Win2PDF printer. The PDF files are placed in the same folder as the .XLSX files, but with a .PDF extension.

Workstation.SetDefaultPrinter PrinterName: $'''Win2PDF'''

Display.SelectFolder Description: $'''Select folder to convert to PDF''' IsTopMost: False SelectedFolder=> SelectedFolder ButtonPressed=> ButtonPressed

Folder.GetFiles Folder: SelectedFolder FileFilter: $'''*.xlsx''' IncludeSubfolders: False FailOnAccessDenied: True SortBy1: Folder.SortBy.NoSort SortDescending1: False SortBy2: Folder.SortBy.NoSort SortDescending2: False SortBy3: Folder.SortBy.NoSort SortDescending3: False Files=> Files

LOOP FOREACH CurrentItem IN Files

    # Get the path variables so we can save the file with a .PDF extension

    File.GetPathPart File: CurrentItem RootPath=> RootPath Directory=> Directory FileName=> FileName FileNameWithoutExtension=> FileNameNoExtension Extension=> FileExtension

    # Set the PDF file name to the same name as the .XLSX, but with a .PDF extension

    Scripting.RunDOSCommand.RunDOSCommand DOSCommandOrApplication: $'''reg.exe add \"HKCU\\Software\\Dane Prairie Systems\\Win2PDF\" /v PDFPostFileName /d \"%Directory%\\%FileNameNoExtension%.pdf\"''' StandardOutput=> CommandOutput StandardError=> CommandErrorOutput ExitCode=> CommandExitCode

    # Print to the Win2PDF printer to convert to PDF

    Workstation.PrintDocument DocumentPath: CurrentItem

    SET CommandExitCode TO 0

    LOOP WHILE (CommandExitCode) = (0)

        # The "PDFPostFileName" registry setting will be deleted when the PDF is created. The following reg.exe command will return an error code if the registry setting does not exist.

        Scripting.RunDOSCommand.RunDOSCommand DOSCommandOrApplication: $'''reg.exe query \"HKCU\\Software\\Dane Prairie Systems\\Win2PDF\" /v PDFPostFileName''' StandardOutput=> CommandOutput StandardError=> CommandErrorOutput ExitCode=> CommandExitCode

        WAIT 0.1

    END

END